BPS Vacancy Number: VAC00326/23
Reference Number: SITA/20220527/311
Job Title: Admin Assistant
Job Level: B5
Vacancy Type: Internal & External
Salary Range: R210449.00 – R315673.00
Organisation Name: State Information Technology Agency
Division: Prov MP: Provincial and Local Consulting
Department: RPL: HOD Central Region
Employment Type: Permanent
Location: Centurion
Number Of Openings: 1
Purpose of Job:
To provide Administrative Assistant support to the sub department and ensure corporate support across the unit
Provide high level administrative support by preparing statistical reports, handling information requests, and
performing clerical functions such as preparing correspondence, receiving visitors, arranging conference calls,
and scheduling meetings.
Responsibilities:
Receive and record incoming and outgoing correspondence to ensure proper record keeping for the sub
department Prepare and distribute minutes, presentations as well as general office documentation communication
to ensure that information reached relevant identified parties Perform general office duties Arrange work
sessions and staff meetings with employees and coordinate all logistical arrangements for the sub department
Responsible for the accommodation and flight arrangements for the sub division in accordance with SITA
travelling policy and procedures to the satisfaction of the division Provide managing support to the sub
departmental Budget Ensure adherence to the organization quality standards in terms of documentation that
requires management approval.
Qualifications and Experience:
Minimum Grade 12 NQF level 4 plus a relevant recognized course shorter than a year at NQF level 4
certificate of competence depending on operational requirements MS Office certification will be an added
advantage Experience 1 2 years experience applicable to the specified discipline.
Knowledge:
Knowledge of principles and practices of organisation, records management and general administration Basic
principles of bookkeeping Computer literacy Office Management Ability to operate standard office equipment
Ability to follow written and oral instructions Office Management Business writing skills Report writing skills, in statistical analysis Technical Competencies Business Writing
Conveys written information and business reports in a detailed and effective manner to individuals or groups to ensure that they understand the message.
General Administration
Providing support for all SITA employees in administrative duties which include the tasks and activities that are
part of the daily operations of the business.
Interpersonal and Behavioural Competencies
NB: EMAILED CV’S WILL NOT BE ACCEPTED
Active listening
The ability to fully concentrate on what is being said rather than just passively ‘hearing’ the message of the
speaker.
Attention to Detail
The ability to ensures information is complete and accurate.
Disciplined
Showing a controlled form of behaviour or way of working, diligently.
Additional Requirements: VAC00326/23
How to apply
1. To apply please log onto the e-Government Portal: http://www.eservices.gov.za/ and follow the following
process;
2. Register using your ID and personal information;
3. Use received one-time pin to complete the registration;
4. Log in using your username and password;
5. Select Recruitment Jobs;
6. Select Recruitment Citizen to browse and apply for jobs;
7. Once logged in, click the Online Help tab for support if needed.
For support contact the following people: Prudence.Masola@sita.co.za , masoko.rallele@sita.co.za
Closing Date : 03 Jun 2022